Mining Sector
Contractor Compliance You Can Prove on Demand
Full Back-Office Automation for Mining Operations
The Reality.
Walk onto any mine and you’ll see it: contractor files held at the gate, in HR, and on a spreadsheet somewhere, none of them agreeing. Inductions, medicals, and competency certificates with expiry dates nobody is tracking centrally. SHEQ documentation, permits, and environmental records spread across sites. When the regulator arrives or an incident happens, the paperwork that proves you were compliant has to be assembled rather than produced.
Your teams are assembling compliance evidence instead of running the operation.
The Cost of Doing Nothing
Time
Hours lost gathering contractor files, permits, and SHEQ records across sites
Money
Printing, storage, and administrative headcount duplicated at every site
Risk
A contractor on site with a lapsed induction or medical, incomplete SHEQ records at an inspection, and DMR compliance you cannot evidence quickly
Speed
Contractors held at the gate while paperwork is verified, and incident investigations slowed by scattered records
People
Safety and compliance staff on filing and chasing instead of on site
Every day this stays manual, the compliance gaps widen and the evidence gets harder to assemble.
There's a Better Way
Mining documents can look after themselves.
A contractor’s file is complete before they reach the gate, and a certificate that is about to expire is flagged before it does. When an inspection or an incident investigation lands, the record is already assembled.
Introducing docuForce
docuForce is Metrofile’s document management and workflow automation platform. It handles everything: paper, scanned, emailed, uploaded, system-generated, all in one place.
What docuForce does for Mining
Captures
Contractor files, inductions, medicals, permits, SHEQ and environmental records, paper and electronic
Organises
Indexed against the contractor, site, shaft, or permit it belongs to
Routes
Onboarding, permit applications, and approvals move to the right person automatically
Approves
Sign-offs tracked end to end, with expiry deadlines escalated before they lapse
Signs
Legally compliant eSignatures for contractor agreements, inductions, and sign-offs
Stores
Secure, access-controlled, retention-compliant storage across every site
Retrieves
Produce any contractor file, permit, or SHEQ record in seconds, not days
Integrates
Connects to your ERP, HR, and site access systems
- Contractor files held separately at the gate, in HR, and on a spreadsheet
- Induction, medical, and competency expiry dates tracked manually, if at all
- SHEQ and environmental records held differently at each site
- Permit applications chased over email and radio
- Incident and inspection evidence assembled by hand from several sources
- One contractor file, the same at the gate as in head office
- Expiring inductions, medicals, and certificates flagged before they lapse
- SHEQ and environmental records consistent across every site
- Permit applications routed, approved, and recorded in one place
- Inspection and incident evidence produced from a search, not a search party
Result
Compliance you can evidence in seconds.
Fewer gate delays.
Audit-ready across every site.
Who this is for
SHEQ and compliance managers
Evidence of compliance produced on demand rather than assembled after the request
Mine managers and site leadership
A live view of which contractors and permits are current, across every site
Contractor management and procurement
Vendor onboarding and contractor documentation captured once and kept current
HR
Employee and contractor records consistent regardless of which site created them
Legal and risk
Access control by role, retention applied automatically, and a full audit trail for an incident investigation
That’s Smarter. Leaner. Faster
Why Metrofile
You could try to solve this yourself. Hire staff. Buy technology. Build processes. Manage compliance internally. Or you could use our expertise, our platform, our workflows. Let us handle compliance while you scale instantly without adding overhead.
Doing it yourself |
Doing it with Metrofile |
| Hire records and compliance staff at every site | Use our expertise |
| Buy scanning equipment per site | Use our platform |
| Build filing and tracking systems | Use our workflows |
| Manage regulatory compliance internally | We handle it |
| Scale painfully across sites | Scale instantly |
| Pay for overhead | Pay for outcomes |
