Transitioning your important documents to an off-site storage facility can significantly enhance your operational efficiency and data security. Metrofile simplifies this process for you, offering end-to-end solutions from document preparation to secure storage, and then transforming the data to be digitally available. Here’s how Metrofile makes your shift to offsite document storage smooth and worry-free, including an option for a free quote.
Step 1
Free Consultation and Document Audit
Metrofile begins the process with a free, no-obligation consultation to understand your specific needs. Our experts will guide you through conducting an audit of your documents, categorising them by type, importance, and access frequency. Identifying which documents can transition to offsite storage and which may need to remain accessible is crucial during this initial step.
Step 2
Tailor-made Document Management Policy
Based on the audit, Metrofile helps you develop a custom document management policy. This plan will include guidelines on document retention, retrieval, archiving, and destruction, ensuring alignment with both your business needs and compliance requirements.
Step 3
Personalised Proposal
Once your needs are thoroughly assessed, Metrofile provides a personalised proposal, including a free quote. This proposal outlines the secure storage solutions, digital access capabilities, document retrieval, and secure destruction services that best suit your business.
Step 4
Document Preparation and Inventory
Metrofile staff can manage the entire document preparation phase for you. This includes organising, labelling, and securely packing your documents for transfer, as well as maintaining a precise inventory to ensure complete accountability and traceability throughout the process.
Step 5
Secure Transportation
With Metrofile, your documents are in safe hands. We arrange for the secure transportation of your documents to our storage facility, utilising controlled transport services that guarantee the confidentiality and safety of your sensitive data during the move.
Step 6
Establishing Access Protocols
Metrofile works with you to establish clear access protocols, determining who in your organisation has the right to access or retrieve the offsite documents. We offer flexible digital access services, facilitating faster, more secure document management.
Step 7
Ongoing Management and Regular Reviews
Our commitment to your business doesn’t end once your documents are stored. Metrofile schedules regular reviews of your document storage arrangements, ensuring your inventory is updated and aligned with your evolving business and compliance needs.
Partnering with Metrofile for your offsite document storage needs means choosing peace of mind, operational efficiency, and enhanced data security. Our step-by-step, personalised approach ensures that your transition to offsite document storage is not just simple but transformative for your business. Contact Metrofile today to start with a free consultation and take the first step towards a more secure, streamlined future for your document management needs.
With meticulous planning and Metrofile’s full suite of services, transitioning to offsite document storage becomes an opportunity to improve your business’s operational dynamics and secure your critical information comprehensively.
