Records Management
Comprehensive Solutions for Storage, Scanning, Filing, and Confidential Destruction
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Protect, access, and manage your records with confidence
Exceptional storage, fire safety, and data security:
world-class solutions for your business
Facilities
Security
Compliance
Fire mitigation
Data vaults
Facilities
Security
Compliance
Fire mitigation
Data vaults
Records Management in action
Efficient records management streamlines the storage, retrieval, and protection of essential documents, enabling businesses to maintain compliance, enhance productivity, and reduce operational costs.
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Secure Your Future with Metrofile’s ITAD Services
Metrofile’s ITAD solutions not only ensure the protection of sensitive data but also enhance operational efficiency and regulatory compliance. Trust Metrofile to secure your data, even after it’s gone.
Our solutions
Storage
The storage and management of large quantities of inactive and semi-active records is a specialist business.
Our four decades of experience ensures effective management of documents and records throughout every part of the information life cycle.
Vault storage
Our secure, climate-controlled vaults provide the utmost protection against moisture, dust and contaminants and are weather and fire-resistant with gas suppression. These facilities are constantly monitored by CCTV, are strictly access controlled and are protected by perimeter fencing.
Records storage
Records are safe in our purpose-built, world-class warehouses which meet industry standards to protect against elements.
Our sophisticated labelling, indexing, search, retrieval, tracking and re-filing system always guarantees quick and easy access to your information.
Active filing
Records can be deep stored for extended periods of time or, for customers who need quick and easy access to their files on an ongoing basis, we offer cost-effective active filing solutions.
Our “track and trace” system prevents misfiling or lost documents and allows for interfiling and additions to “live” physical files with full audit trail capabilities.
Delivery options are designed to suit customer specific requirements utilising vehicles with satellite surveillance systems.
Scanning
Metrofile has captured over 60 million lines of data and stored over 309 million images, making them easily accessible for clients. This service allows businesses to digitize their documents, reducing the need for physical storage and improving overall efficiency.The company currently stores over 8.5 million boxes, ensuring the safe and secure storage of your documents.
Digital scanning
Production film digitisation (scanning)
COM Recording
The conversion process can be carried out by Metrofile through either an outsourced arrangement whereby the final product will be held and managed on Metrofile’s systems, an insourced arrangement whereby Metrofile manages the infrastructure and staffing on customer premises or a customised combination of both.
Confidential destruction
Metrofile offers a range of filing and storage products to help businesses keep their documents organized and easily accessible.
Your records can be a goldmine for identity thieves and you may be inadvertently helping them. Protect your identity, save yourself time, and prevent the hassle of fraud by securely disposing your confidential information.
Our world-class systems and state-of-the-art cross-cutting technology deliver superior on-site and off-site document destruction solutions to businesses across South Africa.
Not sure how often you need to shred? Our product brand, Cleardata will advise you how often your business needs to destroy confidential information.
- Secure shredding
- Electronic data destruction
