Fast Moving Consumer Goods Sector
Batch Records and PODs, Found in Seconds
Full Back-Office Automation for Fast-Moving Consumer Goods Businesses
The Reality.
Walk through any Fast Moving Consumer Goods distribution centre, plant, or head office and you’ll see it: proof of delivery notes piling up in filing cabinets. Batch records, safety data sheets, and supplier certificates scattered across shared drives, email inboxes, and multiple systems. Compliance and traceability documents that should take seconds to find requiring hours of searching when a recall or an audit hits.
Your teams are spending their days searching, chasing, and filing instead of moving product.
The Cost of Doing Nothing
Time
Hours lost every day searching for PODs, batch records, and supplier documents
Money
Printing, storage, and admin headcount eating into thin Fast Moving Consumer Goods margins
Risk
POPIA and GDPR compliance failures, traceability gaps, recall exposure, audit failures
Speed
Recalls slowed, deliveries disputed, supplier onboarding held up
People
Your best supply chain talent wasted on manual filing and chasing paperwork
Every day you don’t fix this, it gets worse. Files multiply. Backlogs grow. Traceability gaps widen.
There's a Better Way
Fast Moving Consumer Goods documents can… handle themselves.
Paper stops piling up at the dock, and signatures stop getting chased over email. When a recall or an audit lands, nothing sends your team digging through archives, the document is already exactly where it needs to be.
Introducing docuForce
docuForce is Metrofile’s document management and workflow automation platform. It handles everything: paper, scanned, emailed, uploaded, system-generated, all in one place.
What docuForce does for Fast Moving Consumer Goods
Captures
Proof of delivery notes, batch records, supplier documents, paper and electronic
Organises
Automatic indexing linked to batch numbers, products, and delivery runs
Routes
Documents flow to quality, procurement, and operations teams automatically
Approves
Quality sign-offs and supplier onboarding, with deadline tracking, escalation and audit trails
Signs
POPIA and GDPR-compliant eSignatures for supplier agreements and delivery confirmations
Stores
Secure, access-controlled, retention-compliant storage
Retrieves
Find any batch record or POD in seconds, not days
Integrates
Connects to your ERP, logistics, and quality management systems
- Drivers hand over paper PODs at every drop
- Batch and quality records filed in physical folders
- Supplier certificates chased over email
- Safety data sheets scattered across drives and inboxes
- Recall trace-back means digging through archives
- Digital delivery confirmation captured on the spot
- Batch and quality records linked instantly to the product line
- Supplier documents captured and indexed automatically
- Safety data sheets held in one place, current version always
- Recall trace-back complete in seconds, not days
Supplier Invoices and Accounts Payable
Supplier invoice capture, GL coding, goods received matching and statement reconciliation are handled by docuForce for Accounts Payable, built specifically for finance teams processing invoices at volume.
Result
Full traceability.
Faster recall response.
Audit-ready, always.
That’s Smarter. Leaner. Faster
Why Metrofile
You could try to solve this yourself. Hire staff. Buy technology. Build processes. Manage compliance internally. Or you could use our expertise, our platform, our workflows. Let us handle compliance while you scale instantly without adding overhead.
Doing it yourself |
Doing it with Metrofile |
| Hire records staff | Use our expertise |
| Buy scanning equipment | Use our platform |
| Build filing systems | Use our workflows |
| Manage POPIA and GDPR compliance | We handle it |
| Scale painfully | Scale instantly |
| Pay for overhead | Pay for outcomes |
